TransPecos Banks
  • 23-May-2018 to 22-Aug-2018 (MST)
  • Customer Service
  • San Antonio, TX, USA
  • Full Time

Job Summary
Serves as the administrative and functional point person for senior leadership team's corporate, community, and individual matters to ensure smooth functioning of activities and processes in daily activities. Requires full time availability with flexible hours.  Requires a desire to learn and expand responsibilities.

Essential Duties and Responsibilities
Executive Assistant
To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Manage multiple projects as assigned by the CEO. related to diverse lines activities in multiple departments and functions.

Coordinates calendar, travel, meeting, and schedule arrangements for the Senior Leadership Team, staff, business partners, and customers.  Includes initiating contact and securing appointments, equipment, and facilities as appropriate.

Works closely with other team members to officer's preparation for meetings, presentations or other engagements.  Administrative and functional activities include but are not limited to:

Taking phone calls;
maintaining personal and business files;
corporate record keeping for multiple entities;
supporting marketing and strategic planning activities;
note taking & creating documentation
filing, storage & retrieval of business and personal activities.
Handles financial and accounting matters for the bank with confidentiality.

Prepares and sends business and private correspondence.

Coordinates operations of the office including:
reception
document preparation & control
internal communications
general office maintenance to improve costs and effectiveness.
Carries out responsibilities with professionalism, respect for others, in accordance with the organization's policies and applicable laws

Any other duties as assigned.
 

Office Manager

Oversee all daily office functions ensuring the organization and staff have an effective work environment.
Serve as the first point of contact to answer, screen and transfer incoming calls as well as office visitors.
Be responsible for all vendor management which includes ordering equipment and supplies, managing and monitoring service levels.
Coordinate logistics and prepare meeting materials for Board of Directors and Committee Meetings.
Coordinate meetings as needed, with duties that include planning accommodations, menus, space set-up, managing to a budget, coordinating local transportation, and managing audio/visual requirements
Provide event planning assistance to the Development and Program teams as needed for other events
Education and/or Experience/

License or certification
High school diploma or GED
Experience with MS Office, Word, Excel and Outlook;

 

Qualifications Knowledge/Skills:

Financial & accounting statement language
Highly proficient in MS Office Suite
Bachelor's degree in business or related field

Talents:
Trustworthy with impeccable moral standards
Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
Conceptualization & business acumen
Professionalism in appearance & attitude
Highly organized
Able to adapt quickly, handle multiple tasks, and prioritize
Self-directed with sound judgment
Confident
Exceptional interpersonal skills with internal and external staff
Demanding work environment.
Other:
Corrected vision.
Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
Must be able to lift up to 20 pounds.

TransPecos Banks
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